Changes to payroll tax forms submission to SARS

sarsManually completed payroll tax forms dropped-off at a SARS branch or posted, will no longer be accepted from
25 August 2014.
The forms impacted include:
  • Monthly Employer Declaration (EMP201)
  • Employer Reconciliation Declaration (EMP501)
  • Employee Tax Certificates [IRP5/IT3(a)]
  • Tax Certificate Cancellation Declaration (EMP601)
  • Reconciliation Declaration Adjustment (EMP701).

Top Tip: An exception will be made for employers with a maximum of five IRP5/IT3(a)s. In such cases the employer can still go into a SARS branch where an agent will help them capture these IRP5/IT3(a)s and the EMP501.
Employers should use either SARS eFiling or e@syFile™ Employer to submit their declarations. These electronic channels are free, convenient and available 24/7. The changes allow for immediate feedback including queries raised by SARS.

Online channels available to you
Depending on the number of employees you have, you can use one of the three options to submit your reconciliation declaration using the electronic channels.

  • eFiling (available to employers with less than 20 employees)
    Employers with less than 20 employees can submit their reconciliation submission via SARS eFiling. To register for eFiling, click here and follow the easy registration steps.Once registered, log on to your eFiling profile. Click Returns on the menu bar. Simply follow the four steps to reconcile and submit your reconciliation submission.
  • e@syFile™ Employer online (available to employers with any number of employees)
    Employers with more than 20 employees are advised to use e@syFile™ Employer. There is no limit to the number of IRP5/IT3(a)s that can be submitted via this channel.e@syFile™ Employer was designed to help taxpayers manage working with SARS quickly, easily and conveniently. The software can be downloaded and the importing of tax certificates and the capturing the EMP501s can be done offline. You only go online when you are ready to submit to SARS.
  • e@syFile™ Employer on disc (available to employers with any number of employees)
    Alternatively use the software to prepare a disc, and submit your declaration at a SARS branch. Include signed copies of the EMP501, and, where applicable, an EMP601 and EMP701.

Top Tip: Current information must be backed-up on your computer prior to installing the latest version, as the installation may delete your current information. Beware any beta test version downloaded must be uninstalled prior to installing the latest version of e@syFile™ Employer.